EXHIBITOR DETAILS
September 16-20, 2024 | The Saratoga Hilton

This year the NYCOM Fall Training School will be at The Saratoga Hilton. Sessions and all meals except breakfast (which is at your host conference hotel) will be held at The Saratoga Hilton. NYCOM has reserved a block of rooms for vendors at both the Hampton Inn & Suites Saratoga Springs Downtown and Courtyard by Marriott Saratoga Springs. Please be advised we do expect these rooms to sell out.

• COST TO EXHIBIT

  $1,900 -  SOLD OUT

  If you are a NYCOM Network tier member, please refer to your NYCOM Network benefits. 

• DEADLINE

  FRIDAY, AUGUST 30, 2024
  

• BENEFITS
  • An opportunity to partner with the New York State Conference of Mayors and Municipal Officials (NYCOM) and our member cities and villages.
  • Exhibitor acknowledgment in the Conference Program featuring your company logo, category and contact information.
  • The exhibit space includes an exhibit booth (8' x 6'), side draping, one skirted table, two chairs, and one wastebasket.
  • Two conference registrations for employees of your company which include attendance at the conference, Monday's reception-style welcome dinner, and all breaks.
  • A $200 reduced registration fee (Monday reception-style welcome dinner for an additional cost) per additional employee (beyond the two included registrations).
  • Company recognition on conference signage.
  • Networking coffee break opportunities in the exhibit area to communicate face-to-face with city and village decision-makers.
  • A ribbon on name badge identifying your participation level. 
  • Inclusion in the NYCOM Exhibitor Contest to promote traffic to the exhibit area (see details below).
  • Inclusion in the online products and services guide on the NYCOM website for one year.
  • Receive a list of all attendees and their contact information prior to the event.
  • All Royal and Golden NYCOM Network patrons and conference sponsors will receive a premium booth location.
• EXHIBITOR CONTEST

  Attendees will be participating in an exhibitor contest that will encourage them to visit your booth. Winners will be randomly drawn Thursday afternoon and announced at the Banquet Thursday evening. 

  * Exhibitors are welcome to host their own prize drawing at their exhibit booth but must be responsible for contacting the winner and distributing any winning gift(s). 

• HOURS

  SET-UP AND BREAKDOWN HOURS
  Set-Up:  Monday, September 16th after 11:00 a.m. All exhibits must be set up by 1:00 p.m.
  Breakdown:  Thursday, September 19th after 12:00 p.m. All exhibits must be removed by 3:30 p.m.
  
  Any additional exhibit requests can be fulfilled by contacting Melissa Carrier from Total Events, LLC at This email address is being protected from spambots. You need JavaScript enabled to view it. or by phone at (518) 383-8602.  Address: 4021 State Street, Schenectady, NY 12304.
  

  If you need basic electrical service (standard 20amp outlet), it must be ordered during the registration process (for an additional cost).

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  EXHIBIT HOURS *
  Monday, September 16th: 12:30 - 5:00 p.m. | break: 3:15 - 3:30 p.m. | Monday Reception-Style Welcome Dinner: 7:00 p.m. | Complimentary Hospitality: 5:00 - 6:45 p.m.
  Tuesday, September 17th: 8:00 a.m. - 4:30 p.m. | breaks: 10:15 - 10:45 a.m.; 2:45 - 3:15 p.m. | Complimentary Hospitality: 4:30 - 6:30 p.m.
  Wednesday, September 18th: 8:30 a.m. - 2:30 p.m. | break: 10:15 - 10:45 a.m.
  Thursday, September 19st: 8:30 a.m. - 3:00 p.m. | breaks: 10:15 - 10:45 a.m.; 2:45 - 3:00 p.m.
  
  * Subject to change

• CANCELLATION and REFUND POLICY

  All exhibitor and sponsorship payments must be received by September 4, 2024, or your booth/sponsorship will be forfeited.  For any cancellations after September 4th, your company will be charged a $250 processing fee and any purchased conference meals are non-refundable.  For cancellations after September 11th or no-shows, there will be NO refunds for your exhibitor, sponsorship, or advertising registration. 

• MEALS

  Monday's Reception-Style Welcome Dinner (up to two employees per booth) is included with your exhibitor fee. If your employees are staying in the NYCOM room block at the Hampton Inn & Suites Saratoga Springs Downtown or the Courtyard by Marriott Saratoga Springs, breakfast is included with their stay (located in their host conference hotel). All other meal options must be purchased online when registering as an exhibitor. There will be a 15% surcharge for onsite meal purchases.

• COST

  $400

• DEADLINE

  MONDAY, AUGUST 30, 2024

• SIZE

  7.75" h X 4.25" w

• FORMAT

  High-resolution JPEG or PDF accepted.