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2017 Annual Meeting EXPO


AMSLIDERART 

Sunday, May 7 - Tuesday, May 9
Gideon Putnam Hotel, Saratoga Springs


CLOSED
 EXPO DEADLINE: April 27, 2017


EXHIBITOR BENEFITS 

An opportunity to partner with the New York State Conference of Mayors & Municipal Officials (NYCOM).
Exhibit space includes 8'x5 exhibit booth (some booths will vary), back side draping, 6' long draped table, two chairs, waste basket, company identification sign and one standard electrical outlet.
Exhibitor acknowledgement in the Conference Program featuring your company category and contact information.
Two complimentary employee registrations for conference.
Access to attend conference sessions.
Company recognition on conference signage.
A ribbon on name badge identifying your participation level.
A $100 reduced registration fee per additional employee (beyond the two complimentary registrations).
Reunite with members at our Sunday evening reception in the exhibit hall.
Networking coffee break opportunities in the exhibit hall to communicate face-to-face with city and village decision makers.
Network with attendees at Monday's luncheon.
Your exhibit hall listing highlighted on the NYCOM website for one year.
Receive a list of all attendees emailed 1-2 weeks prior to the event.
NYCOM exhibit hall prize drawing to promote traffic to exhibit hall.
All Platinum, Gold, Silver partners and conference sponsors will receive a premium booth location. 
Exhibitor acknowledgement on the Annual Meeting & Training School App featuring your company category and contact information in the Exhibitor/Sponsors section.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Exhibit Hall Set Up and Breakdown Hours
Set up
on Sunday, May 7th after 12:00 noon All exhibits must be set up by 6:00 p.m.
Break down on Tuesday, May 9th after 10:30 a.m.

Hours
Sunday, May 7th: 3:00 p.m. - 6:00 p.m. | reception 6:00 p.m. - 7:00 p.m.
Monday, May 8th: 8:00 a.m. - 5:00 p.m. | breaks 10:45 a.m. and 3:15 p.m.
Tuesday, May 9th: 8:00 a.m. - 10:30 a.m. | break: 9:45 a.m.

Booth Policy
One company per exhibit booth allowed.  Sharing of your exhibit space with a representative of another company is strictly prohibited, including consultants employed by another company.  Sharing of your exhibit space with another company can result in a second exhibit fee.  

Meals
NYCOM conference hotel rooms and meals are structured as a Full American Plan which includes hotel accommodations at the Gideon Putnam, Sunday dinner, Monday breakfast and lunch and Tuesday breakfast.  If your employees are staying at another hotel or commuting, only lunch is included and additional meals can be purchased online or at the NYCOM registration desk at any time throughout the conference.

Exhibit Hall Prize
NYCOM will conduct a prize drawing for attendees that visit our exhibitors as a way to encourage exhibit hall traffic.  Exhibitors are welcome to host their own prize drawing at their exhibit booth, but must be responsible for contacting the winner and distributing any winning gifts.


EXHIBITOR TERMS AND CONDITIONS

Please note that by registering for the EXPO you are in agreement with the Terms and Conditions of this contract.


SPONSORSHIPS
All Sponsorships will be recognized in the Annual Meeting Conference Program.

A la carte Sponsorship Opportunities Deadline is APRIL 17th:

Sunday Evening's Welcome Reception ($3500) - Your company logo exclusively imprinted on signs at the event, includes four (4) representatives to attend the event, dinner on Sunday, a black and white advertisement in the conference program and recognition throughout the conference.
Lanyards Sponsorship ($1500) (SOLD)Your company logo exclusively imprinted on the conference lanyards that will be distributed to each attendee and recognition throughout the conference.
Conference Pens Sponsorship ($800) (SOLD) - Your company logo exclusively imprinted on the pens located at NYCOM's registration desk and recognition throughout the conference.
Premium Snack Break Sponsorship ($700) (SOLD) - Monday - Your company logo exclusively imprinted on napkins and signs located at the morning and afternoon break tables on Monday and recognition throughout the conference.

 

 

 

 

 

 


HOTEL RESERVATION DETAILS
Hotel Reservations must be made BY April 13th 

The per night hotel room rate includes Sunday dinner, Monday breakfast and lunch and Tuesday breakfast.

HOTEL RATES SINGLE DOUBLE
GIDEON PUTNAM HOTEL-SOLD OUT  $290 (+tax)  $218.50 (per person) (+tax)

The GIDEON PUTNAM HOTEL is the meeting headquarters for the 2017 Annual Meeting & Training School. All sessions and meals will be at the Gideon Putnam Hotel. If you are not staying at the host hotel and wish to join meals, you must purchase meal tickets either online or at the NYCOM registration desk. Hotel reservations can be made directly with the Gideon Putnam Hotel at (866) 746-1077 or (518) 584-3000 and use CODE: 9N50L9. Our room block will be released on April 13, 2017, so please register immediately.

HOTEL ROOMS ARE AVAILABLE AT THE HOLIDAY INN, SARATOGA

Please call the main number at (518) 584-4550 or go online at www.saratogahi.com and use the group code: COM. The rate is $149 (Meal tickets will need to be purchased at the NYCOM registration desk).