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Winter Meeting EXPO Terms & Conditions


Registration
Please note that by registering for the EXPO you are in agreement with the Terms and Conditions of the following contract: All exhibit space will be available by 2:00 p.m. on Sunday, February 10, 2019. NYCOM reserves the right to resell and reassign space if exhibitor fails to comply with these move-in and set-up deadlines. Exhibits will be open Sunday, February 10, 2019 from 4:00 p.m. until 8:00 p.m. (exhibit hall reception and dinner 5:30-8:00 p.m.) and Monday, February 11, 2019 from 8:00 a.m. until 4:00 p.m. Exhibit Breakdown is on Monday, February 11, 2019 by 5:00 p.m.

Equipment includes a 6' draped table, two chairs and one 110-volt, 20 amp duplex electrical outlet will be provided. Electrical needs in addition to the standard items listed are available through the hotel for an additional charge. 

Each exhibitor receives free registration for up to two representatives. Additional representatives are an additional $95 each.

Program Listing and Advertisements
Booth sales are first-come, first-serve and will continue until all are sold. However, in order to guarantee your company's contact in the Sponsor/Exhibitor program, your registration must be submitted and received by the close of business FEBRUARY ?, 2019

Restrictions
NYCOM reserves the right to decline or prohibit any exhibit or part of any exhibit, or prohibit or restrict any activity or conduct within the exhibit area which, in its opinion, is not appropriate or would cause NYCOM to be in violation of its contract with the Hotel. Exhibitors will not serve food within the exhibit area during the Conference, except for items like wrapped candy, etc. Exhibitor shall not assign or sublet the space purchased, or permit any other party to exhibit therein. Exhibitor shall not sponsor or hold an event for delegates at any time when conference program events are taking place. Exhibitor shall not play music of any kind at any time within the exhibit hall.

No alcoholic beverages may be served or given away by Exhibitor. Exhibitor shall indemnify and hold harmless NYCOM for all claims, losses, damages, and expenses, including reasonable attorneys' fees and litigation expenses, incurred by NYCOM due to such suspension, revocation, fine, or sanction (except to the extent caused by the sole negligence or willful misconduct of NYCOM).

Liability and Security
NYCOM will not provide security personnel in the exhibit hall during move-in, set-up, break-down, and during exhibit hall hours. Exhibitor will be responsible for securing items displayed at the show. Exhibitor hereby expressly assumes responsibility for injury or damage to persons, property or things occurring within the exhibit space assigned to each exhibitor in accordance with the terms of this contract.

Exhibitor is responsible for the safety of its booth or exhibit space. Exhibitor agrees to protect, save, and hold harmless NYCOM, the Hotel, their representatives, agents, employees, servants, and officials from any and all damages or charges imposed for violation of any law or ordinance, whether by the negligence of Exhibitor or its representatives, agents, or employees or those persons acting under the express or implied authority of Exhibitor. Exhibitor also agrees to comply with all terms, conditions, rules, and regulations applicable to the Hotel and NYCOM.

Each exhibitor must have insurance for fire, property damage, public liability and theft which covers the full period of occupancy of the premises by the exhibitor, its agent, employees, guest and or invitees. Exhibitor agrees to maintain general liability insurance in an amount not less than one million dollars ($1,000,000) to cover its potential liabilities under this agreement.

Exhibitor shall indemnify and hold harmless NYCOM, the Hotel, their representatives, agents, employees, servants, and officials from any and all claims, losses, damages, or expenses, including reasonable attorneys' fees and litigation expenses, arising out of or resulting from claims or actions for bodily injury, including death, if caused wholly or in part by any act or omission of Exhibitor (except to the extent caused by the sole negligence or willful misconduct of NYCOM, the Hotel, their employees, agents or contractors).

Exhibitor is responsible for making its activities and exhibit space accessible to qualified individuals with a disability in accordance with the provisions of the Americans with Disabilities Act and the regulations applicable thereto. Exhibitor shall also indemnify and hold harmless NYCOM, the Hotel, their representatives, agents, employees, servants, and officials from any and all claims, losses, damages, or expenses, including reasonable attorneys' fees and litigation expenses, arising out of or resulting from Exhibitor's failure to comply with the ADA or the regulations applicable thereto.